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When
writing for any concept, start with a brainstorming session where
you can think of all ideas that you want to convey. Use
charts, lists, ideas, dreams, intuition, everything and anything
that applies to the concept and get it all on paper. As things
come to mind, write them down for later reference.
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Then sort it out
in broad categories - put together the matching components. This
can happen either by rewriting or sorting ideas into separate piles,
who, what, where, when why and how. |
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Think seriously on who are you talking about. Are they
male/female? What age group? What ethnicity, community,
lifestyle? What are they doing that's making you write them? What
is important to the individual you are writing to. If they are
doing something then personalize
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it by
time of day, stage of life, age from start to completion/end.
If there is a relationship/relational elements then personally refer
to what is happening by community, ethnicity, population, region,
nationally, internationally, etc. |
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A) PARAGRAPH TIP |
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Once the
broad categories are sorted, then begin to organize the
paragraphs in chronological order or sequence of events,
which should go first, second, third, etc. in each of the
broad categories. |
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A) Keep the conversation personable
B) Don't use unfamiliar\unnecessary words |
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B) SENTENCE TIP |
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Once the
paragraphs are in order, then put the sentences in order
within each paragraph according to sequence of events - what
comes first, second, etc. Edit at this point to edit by
word - making sure that each word in each sentence is
necessary to state exactly what you mean. |
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Connect
why are they doing it to why you have concern\interest. Show
why is this important now. If it is about your qualifications,
then tell how you are qualified, why you are interested and what you
can bring to them that help them out.
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Think about the
cultural differences to be gracious when making connections.
Make the time to look them up and evaluate what is respectful and
disrespectful. Call and ask, a receptionist, secretary in
business; a counselor, student or professor if academic; a friend or
relative if personal . |
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Finally,
edit by punctuation - don't overly punctuate, just enough for people
to understand each train of thought. If you are unsure about
using a particular punctuation mark, leave it out. And lastly,
read it out loud, make your corrections and then spell\grammar
check.
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